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SENT-GEO – Transport in Poland
Do you know your obligations when transporting goods in Poland?
CargoTrack specialists give you all the support you need!
What is the SENT GEO system?
SENT-GEO is a system used in Poland that aims to eliminate fraud related to VAT, excise duties and other forms of taxation.
The system was first introduced in Poland in 2017, updated in 2018 and is still active and in use today.
The measure applies to companies that transport goods, which are required to register their cargo and provide location data to the authorities while in Poland.
Attention!
For countries that are not part of the European Union (e.g., the Republic of Moldova, Ukraine, Turkey), All types of transported goods are affected.
For countries that are part of the EU, the control system initially applied only to the transport of excise goods, but as of January 1, 2025, the list was expanded.
Some examples of goods affected by SENT-GEO are:
Liquid fuels: vehicle fuel, fuel oil, diesel, lubricating oil;
Greases, solvents, thinners, octane-reducing agents;
Biodiesel;
Fresh raspberries or strawberries;
Vegetable oils and natural honey;
Petroleum and petroleum products;
Toxic waste;
Pure ethyl alcohol;
Poultry meat;
Raw or dried tobacco products and other goods.
Other goods covered by the control system can be found here.
CargoTrack and SENT-GEO
To provide the required location data, companies can use a GPS monitoring system or a special app created by the Polish authorities for drivers.
However, using the app for registration is neither easy nor convenient, since drivers may forget to turn the app on / off and must also have a smartphone or tablet with them at all times.
To support transport companies, CargoTrack offers a much more convenient option: automatically sending the location data and required documentation to the Polish authorities using the GPS monitoring system and devices.
Fines
Failure to meet the obligation to provide information on the actual location of the goods listed above results in a fine of 10,000 PLN (2,200 €) for the haulier.
If the driver fails to meet their obligations or violates the instructions in the event of a transmitter failure, the fine is between 5,000 and 7,500 PLN (1,100 € – 1,660 €).
SENT-GEO legislation
The law applies to the transport of excise goods in Poland (domestic distribution), as well as international distribution (export / import to / from Poland). It also applies to all other goods that cross Polish territory during transport.
It applies to hauliers transporting more than 500 kilograms or 500 liters of any item covered by the regulation.
The law governing this system is the Act of March 9, 2017 on the monitoring systems for road and rail freight transport (Dz. U. [Journal of Laws] item 708, as amended). You can find the link to the full text of the law here.
More information about the SENT system and regulations can be found on the official website of the Polish government.
Common problems
Driving through Poland?
Tired of the red tape and complex process required by the Polish authorities?
Would you like everything to be simpler and easier?
Benefits
You get rid of red tape and transit Polish territory quickly and easily
We prepare the required file for you
All the key parameters needed for vehicle registration in one place – the CargoTrack app
Ability to register vehicles on the PUESC platform through the CargoTrack app
Constant connection with the e-Przewóz platform
Full management of the process of sending GPS location data to SENT-GEO
Full control over the registration of location data on the PUESC platform
The driver can focus on the road (no need to turn the official SENT-GEO app on / off)
Haulier obligations related to the SENT-GEO system
Hauliers engaged in domestic distribution, international distribution (export / import to / from Poland) and transit through Polish territory are required to have their vehicles equipped with devices that transmit GPS data and to ensure they operate without interruption along the entire transport route of the goods in Poland.
Data transfer to the Polish system must be activated as soon as the vehicle crosses the Polish border and must also be deactivated at the final delivery point or upon leaving Polish territory (in the case of transit).
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