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Driver posting - IMI platform
Entering driver data, along with the vehicles they drive, into the European IMI platform is now mandatory. CargoTrack specialists help you obtain your IMI declaration!
What is the driver posting declaration?
The IMI declaration is a document certifying that your company's drivers are paid the minimum wage in the countries where they operate: loading, unloading, or cabotage.
The driver posting declaration must be generated from the European platform no later than entry into the country concerned. The declaration is not required in the country of origin.
An operator established in a member state must register information about the driver's posting in the European IMI platform before the posting begins.
The driver posting directive also includes a few exceptions where this document is not required. These exceptions include, for example, bilateral transport. (Romania —> Italy —>Romania)
From this date on, authorities in European countries should no longer require foreign hauliers to register their posted drivers in national systems.
However, national websites may still be used by operators from non-EU countries.
About the driver posting declaration
Under the new legislation, you must provide, at the request of enforcement authorities, certificates for your drivers for each EU country, including the United Kingdom, where you carry out operations, but not for countries you only transit.
A driver posting declaration can be issued for a minimum of one day and a maximum of six months; once it expires, a new declaration must be created.
The portal stresses that a declaration is required even for haulier operations lasting just one day.
If you are wondering what information the new declarations contain for IMI posting, you can find it below:
– declaration number, posting country, expected start and end dates, type of transport, and operations.
– operator name, country of registration, VAT code and national company register number, Community license number.
– transport manager's name, contact details, certificate of professional competence details.
– name and contact details of the contact person; this may also be the transport manager.
– driver's name, employment details, driver's license, and other ID document details.
– vehicle license plate number.
How are these certificates checked?
Enforcement officers in a given country have the right to ask foreign drivers for the posting declaration, either printed or in electronic format sent by the operator to a phone or tablet.
The authenticity and validity of the posting declaration are checked on the spot by scanning the QR code on the declaration (the check is done in real time via IMI).
Officers may later decide to send the company a request for additional documents proving that the driver received appropriate pay for the posting period.
Document requests are made via IMI, so the competent authority in the operator's country (e.g., the Labor Inspectorate in Romania) may be responsible for requesting the data from the haulier.
Companies' main administrative obligations before, during, and after posting:
Before posting
Submitting a posting declaration on the portal created for this purpose, no later than the actual start of the posting period.
During posting
Posted drivers must carry the following documents:
– the posting declaration in printed or electronic format;
– proof of the transport operations taking place in the host member state, such as the e-CMR document;
– tachograph records (especially the country symbols of the member states where the driver carried out transport operations).
After posting
Submitting the following documents via the IMI system:
– tachograph records;
– e-CMR documents;
– documentation on the driver's pay for the posting period;
– the employment contract;
– timesheets for the work performed by the driver;
– proof of payment of the driver's pay.
These documents must be submitted within no more than 8 weeks after the posting period ends.
Do company directors need certificates?
A director who works as a driver under an individual employment contract that establishes their role as a driver, for which they are paid and pay contributions in their home country, needs the IMI declaration.
Need help preparing the certificates required by the new driver posting law?
Would you feel more confident if someone could handle the new legislative changes for you, or at least help you with them?
Ask the CargoTrack team for help!
This process is complex and can be a real headache. We can take this worry off your hands, so leave the declarations to us!
How about letting us help you with your drivers' paperwork every time?
Common problems
Need help preparing the certificates required by the new driver posting law?
No experience preparing files or with international legislation?
Want to avoid the stress of filling in and submitting files and paperwork?
Benefits
We prepare the declarations
We upload the documents to the new IMI platform
We provide this service on a monthly subscription with no fixed contract term
In case of an inspection, a legal representative will represent you before the authorities
You pay only as long as the driver is employed.
Avoid fines for missing documentation
Advice from industry experts
A simplified process for your convenience
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