Every industry faces its own challenges, and car rental is no exception. There are many risks involved in this field. That is why fleet managers need to take certain precautions to reduce the risks that may arise in the course of their business.
Today, the security of the technology you use is essential. Whether the threat is physical or digital, the technology must be fully protected and prevent any threats.
Fleet management is often quite complicated. To run your business as safely as possible and always know what is happening with your rental cars, you need a system that gives you all the information about the location of your cars and how they are being used.
The main problems faced by a Car Rental & Leasing company
If you are wondering what the most common problems of a car rental or leasing company are, our analysis found the following:
- Vehicles often come back crashed or damaged;
- Cars are misused by customers (heavy wear and tear);
- Customers drive more miles than contractually agreed;
- Customers often make unauthorized trips out of the country or outside the area set by the rental company;
- You cannot check the car’s position in real time.
Did you know…
- One in eight rental cars in Romania “manages” to come back slightly damaged, compared to other European countries.
- For every 100 or so cars rented out in Romania, about 10 cars are stolen each year on average.
- 9 out of 10 cars equipped with GPS tracking device are recovered.
The Advantages of GPS Monitoring in Leasing & Car Rental
Many of the problems faced by Leasing & Car Rental companies can easily be prevented with a GPS monitoring device that provides:
- Knowing the vehicle’s position at all times, with the ability to see in real time where the rental vehicle is through the Mobile or Desktop app.
- Creating Geofences for each individual vehicle is a very effective solution for a car rental company. For example, you can create a Geofence covering Romania’s territory, and if the vehicle leaves it, you will be alerted instantly;
- Driver behavior behind the wheel has a strong impact on the condition and premature wear of vehicles. By monitoring it, you can see which drivers are abusing the vehicles in your fleet. Closely monitoring harsh acceleration and braking prevents vehicle abuse.
- Remote vehicle immobilization is ideal in case of possible theft, a breach of contract or unauthorized use;
- Checking extra miles driven, if you have agreed a limited mileage with the customer;
- Fleet document management – you can enter all of the car’s documents into the system and monitor them, for example: comprehensive insurance (CASCO), vignettes for different countries (including Romania), insurance policies, roadworthiness inspection (ITP), etc.;
- Maintenance notifications based on the vehicle’s actual mileage. You can set service intervals in the app, so you will be notified automatically every time you need to: do the annual service, change the tires or replace the brake pads / discs.
- Collecting GPS data that can be used to prove to customers the validity of fines for speeding or other traffic violations.
What do CargoTrack GPS monitoring devices give you?
To reduce the risks found in this industry, we have created a solution that helps manage Leasing & Car Rental.
The solution, through GPS monitoring devices and the CargoTrack app, provides information that can prevent many problems:
Live data – view live location, parking monitoring, fuel level, battery level, and historical route data;
Alerts and notifications – receive alerts for vehicle maintenance (for example, low oil level), safety (seat belt status, speeding) and other events;
Vehicle maintenance – schedule car maintenance based on data received from CANbus, TPMS and other systems;
Driver behavior monitoring – track the vehicle’s driving behavior, such as abuse of the car, for example: harsh braking, sudden acceleration;
Lock and unlock – prevent unauthorized vehicle theft by remotely disabling the ignition;
Ability to monitor border entries/exits.
Besides all this information, here are 7 more reasons to choose the CargoTrack solution for Leasing & Car Rental:
- 100% warranty on the GPS device;
- FREE installation anywhere in Romania or Europe;
- 24/7 support team;
- Dedicated Account Manager for your account;
- Over 12,000 customers who have chosen our systems;
- Access to over 10 features dedicated to the Car Rent & Leasing industry;
- Over 20 custom reports tailored to your needs;
Car Rental & Leasing FAQ
1. Why is GPS monitoring useful for car rental or leasing companies?
GPS monitoring provides real-time control over the fleet, helping companies know exactly where their vehicles are, prevent misuse and give customers clear location information.
2. How can GPS monitoring reduce costs for a rent-a-car company?
With monitoring, you can identify inefficient routes, high fuel consumption or unnecessary stops. This data helps optimize operations and reduce the fleet’s total expenses.
3. Can a GPS system prevent theft or misuse of a car under a leasing arrangement?
Yes, GPS systems can detect unauthorized movements or departures outside the area set by the company, which reduces the risk of theft or vehicle misuse.
4. Is GPS monitoring also useful for car rental customers?
Yes. Some customers feel safer knowing the vehicle is monitored, and the system can help settle any disputes about the location or duration of a trip.
5. How does GPS monitoring help with fleet maintenance and servicing?
Monitoring provides data on each vehicle’s mileage and usage patterns, so service management and maintenance scheduling happen exactly when needed.
6. Can GPS monitoring provide information about how customers use the car?
Yes, modern systems show driving behavior, such as sudden acceleration or repeated braking, which can be useful for assessing how customers use the car.
7. Can a GPS system improve customer relations?
Yes. GPS data allows concrete verification of the duration and distance traveled, which eliminates disputes about exceeding the rental period or unclear mileage.
8. What types of reports can a GPS system generate for car rental companies?
Monitoring systems generate reports on routes traveled, idle times, fuel consumption, frequently visited areas and other statistics that support business decisions.
9. Can GPS monitoring help plan future vehicle purchases?
Yes. Analyzing data on vehicle usage, mileage and wear can guide decisions on fleet replacement or smart purchases based on real needs.
10. What is the biggest long-term benefit of GPS monitoring for leasing or rent-a-car?
In the long run, GPS monitoring provides full transparency over the fleet, reduces risks, increases safety and operational efficiency, and contributes to a professional business image in front of customers.
